Accounts Payable Forms

Form Name
When to Use the Form
Form Procedure
Access OnLine Cardholder Reference Guide (P-Card)
Information on how to access the US Bank site for Purchasing CardHolders
N/A
Access OnLine Self Registration Reference Guide
Information on how to register to use the US Bank Purchasing Card site
N/A
ACH Authorized Agreement
For External Vendors to request payment by ACH
5.4.11
ASSA Online Form For Academic Support Services of a unique, non-competitive nature.
NOTE:Terms & Conditions page must be initialed by Contractor
5.4.2
Authorized Signature Form To ensure expenditures are signed by person(s) who are authorized
2.1.2
Auxiliary Catering Reference Guide
A guide to be used in conjunction with the procedures for Internal Catering
2.2.15
Change Fund Request Form To request funds when collections require cash for making change
5.4.10
Direct Charge of Internal Services When purchasing goods and/or services from other campus departments
(except Union & Restaurant Operations)
2.2.18
Direct Payment Form For payments that don't require a Purchase Order & are $5000 or less
2.2.21
Employee/Independent Contractor Checklist To determine whether an individual providing services is properly classified as an employee or independent contractor
2.4.1
Foreign National Tax Information To assist in preparation of paperwork for payments to non-resident aliens for personal services
5.4.7
Gift Card Disbursement Log
To record participant information for Human Research Participants
2.4.6
Headquarters City Form (General)
To provide justification for an event that served food from External vendors.
N/A
Headquarters City Event Justification (UWM Catering)
To provide justification for an event that served food provided by UWM Catering Services.
2.2.15
Internal Billing Number Assignment To obtain a billing number for requests of goods and/or services from Parking, Media Billing, Mail Services, Physical Plant, Telecom, Printing Services, UW Police & Safety/Assurances
2.2.19
IRS W9 Form To obtain Tax Payer Identification from vendors
N/A
Levels of Confidentiality for Human Research Subjects
To determine the appropriate Level of Confidentiality for Human Research Subjects
N/A
Meal Card Disbursement Log
To record information regarding distribution of meal cards
2.2.15
Miscellaneous Refund of Revenue Authorization To pay Revenue Refunds
5.4.5
Non-Salary Payment Transfer To move payments and credits from funding already charged/credited to other funding
2.3.2
Payment for Services Flowchart To assist in determining if there is an employee/
employer relationship for payment for services
2.4.1
Payment to Individual Report To request payments to non-employees for personal services, scholarships, fellowships, prizes & awards
2.4.5
PCard Billing Cycle Dates & Transaction Management Deadlines
2014 ending dates for each Visa P-Card Billing Cycle & Deadline for Transaction Management
N/A
Purchasing Card Application and Use Agreement To apply for a UW Milwaukee Purchasing Card
Instruction
Purchasing Card (PCard) Log
Purchasing Card Log to be used to record purchases made & business purpose for each PCard Billing Cycle
N/A
Purchasing Card (PCard) Cardholder Manual
Complete instructions & information regarding proper use of the UW Purchasing Card
N/A
Research Participation Form
Used for collection of required Research Participant information
N/A
Sub W-9 Form To obtain Tax Payer Identification from vendors
N/A
Tax Treaty Countries List of Countries that have a Tax Treaty with the United States
N/A
UWM Signature Authority Chart Authorized signers of documents on behalf of the Board of Regents for UW Milwaukee
N/A
WI Tax Exempt Certificate
Certificate provided by Dept of Revenue for exemption from State tax
N/A