Department of Kinesiology

Periodic Review/Tenure/Promotion Guidelines


Reviews for retention, tenure and promotion of faculty will be conducted by the Executive Committee pursuant to UWM Faculty Policies and Procedures. Criteria for these reviews will comply with the expectations of the Division of Professions Executive Committee (or Divisional Committee).


CRITERIA

The candidate for promotion to associate professor and promotion or appointment to tenure must demonstrate strengths in (a) research, scholarship, and contributions to the candidate's professional field, (b) teaching, and (c) service, and give evidence of continued commitment to contributing in each of the three areas.

The candidate for promotion or appointment to full professor must provide evidence that during tenure as associate professor, there was national and/or international recognition for (a) significant research, scholarly and professional contributions in the candidate's professional field, (b) high quality of and significant contribution to teaching, and (c) significant service contributions.


Research, Scholarship and Professional Activities

The candidate's research, scholarship and professional activities will be evaluated as to whether they are well-conceived and developed, and relevant and critical to the discipline. These activities and products will also be evaluated with respect to their impact on and acceptance in the field, as measured by dissemination in scholarly and professional journals and other appropriate media. The candidate's professional, research and scholarly activities will also be assessed for evidence of continuing contribution.


Teaching

In instruction, the candidate will be evaluated on the basis of demonstrated competency and excellence in (a) course design and (b) instructional skill. The candidate must demonstrate mastery of knowledge in the areas taught, competency in organization and presentation of course materials, conscientiousness and fairness in relationships with students, skill and instruction, and commitment to developing better approaches to teaching.

In program development and management, the candidate's contributions will be evaluated with respect to accurate and timely identification of potential student groups and programs desired by them. In addition, the efficiency of management and delivery will be considered. The program development will be assessed for evidence of depth of understanding of subject area and student needs. Creativity and innovation in program development and delivery will also be evaluated.


Service

The candidate's service to (a) the University and its various units, (b) the academic/professional community, and (c) the lay community will be assessed. Contributions will be evaluated with respect to the degree of participation, level of responsibility, demonstrated leadership, and the significance of the products or results of the activity.

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GENERAL PROCEDURES

Retention Reviews. The Executive Committee will expect the faculty member under review to provide the Committee with all materials typically provided for a tenure/promotion review with the exception of letters from colleagues and external reviewers. The format for presenting these materials may be found in the Procedures of the Divisional Committee. The Executive Committee stands willing to provide input in the preparation of review materials prior to their submission.


Tenure and Promotion Reviews

The Executive Committee will expect the faculty member under review to provide the Committee with all materials required by the Division of Professions Executive Committee for review. The format for presenting these materials may be found in the Procedures of the Divisional Committee. The Executive Committee stands willing to provide input in the preparation of review materials prior to their submission.


DETERMINATION OF FINAL LIST OF EXTERNAL REVIEWERS

Attached is the Executive Committee's procedure for the identification of external reviewers. Please remember that the "Open Meeting Law" Guidelines address the aspects of confidential vs open letters. These options should be carefully considered and resolved prior to the determination of the final list of external reviewers.


EXECUTIVE COMMITTEE EVALUATION PROCEDURES

The Executive Committee is charged with conducting personnel reviews for members of the Department faculty and staff. As such, it becomes involved in some or all of these areas as part of the formal review process as well as faculty development activities:

  1. Peer judgments of the adequacy of candidate's research, teaching and service records.
  2. Active mentoring of faculty preparing for tenure and or promotion.
  3. Class visitations to observe teaching.
  4. Annual review of candidates to monitor progress in all areas of faculty function (typically tied into annual compensation reviews as well as less frequent retention/tenure/promotion reviews).
  5. Providing both formal and informal feedback to all faculty and staff within the Department as part of various review processes.
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UNIVERSITY OF WISCONSIN-MILWAUKEE
College of Health Sciences
Department of Kinesiology EXECUTIVE COMMITTEE

PROCEDURES FOR DETERMINATION OF EXTERNAL REVIEWERS

The Division of Professions Executive Committee in its procedures requests that letters from external reviewers assessing the candidate's materials for tenure and/or promotion be submitted for review. The Executive Committee must request at least three letters (but no more than five) from impartial experts "outside the University (excluding co-authors, major professor and advisor, etc, unless justification is provided for an exception) jointly agreed upon by the candidate and the Executive Committee. Confidential letters are much preferred. Divisional Procedures,(III,B,4).

To comply with these expectations, the Department of Kinesiology Executive Committee asks that all candidates for tenure and/or promotion develop a list of potential external reviewers. During the list development phase, the candidate is strongly encouraged to consult with Departmental colleagues in the same or related areas of research and scholarship. The list should include names of individuals who themselves have these characteristics:

  1. Nationally or internationally recognized for research in the area(s) to be reviewed.
  2. National or international involvement in professional societies providing forums for the dissemination of research and scholarly work in the area(s) requiring review.
  3. Affiliation with departments and/or institutions that are at least comparable to UWM with respect to research and scholarship expectations of faculty.

The preliminary list, once developed, should be drafted for Executive Committee review to include the name, professional address/phone number, and a brief biographical statement describing each individual's potential contribution to the review.

The Executive Committee will then meet with the candidate in Executive Session (pursuant to Wisconsin Statutes, 19.85) to finalize the "short list" of three to five reviewers. The Committee reserves the right to add names to the list that may not have been suggested by the candidate if it feels that to be appropriate. The finalization of the "short list" will be done by collegial consensus between the candidate and the Committee. Should one or more of the identified reviewers be unable to participate, then the Committee will reconvene to consider replacing these individual(s).

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Department of Kinesiology FACULTY/STAFF "OPEN MEETING LAW"GUIDELINES

(Revised November 1991)

While the vast majority of Departmental meetings are held in "Open Session", Wisconsin Statutes, 19.85 provides options for "Closed Session". Copies of these Statutes are available in the Department Offices (Enderis 411). Before you file your "Review Format Form" which is attached, you should be aware of how these Statutes relate to your review. You are also encouraged talk with the Chairperson and either the University Committee (faculty) or Academic Staff Committee (Academic Staff) to gain insight into the two meeting options and how they relate to your review.


Candidates seeking tenure (or indefinite) status

The Statutes state that candidates seeking tenure (indefinite status) have the right to request an "Open Meeting"; that is, the Executive Committee meeting is open to the public and no confidential material is entered as evidence. This right may be exercised at both the Departmental and Divisional/ Academic Staff Review Committee levels.


Candidates seeking Promotion only

The Statutes state that meetings held for the purpose of promotion, compensation or performance evaluation are exempt from the "Open Meeting Law". This means that the Executive Committee, at its discretion, will most likely conduct these meetings in "Closed Session" (or "Executive Session"). With respect to faculty, UWM Policies and-Procedures have extended to candidates seeking promotion to full professor the right to an open meeting of the Divisional Executive Committee. However, the Departmental Executive Committee is not obliged to honor a request for an open meeting when considering promotion to full professor. Should the Departmental Meeting be closed and the Divisional Meeting open, then all confidential letters of evaluation used at the Departmental level will be replaced with open letters of evaluation after the Departmental review and prior to the Divisional review. This could cost some time delay in decision making.


Candidates undergoing retention/reappointment reviews

Since retention reviews involve performance review, they are exempt from the "Open Meeting Law". This means that the Executive Committee, at its discretion, will most likely conduct these meetings in "Closed Session" (or "Executive Session").

Again, candidates up for review should read the law with respect to the "Open Meeting" format and discuss implications for their reviews with appropriate individuals (e.g. Chairperson, University or Academic Staff Committee Chairs).

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THE ATTACHED "REVIEW FORMAT FORM" MUST BE SIGNED AND FILED WITH THE CHAIRPERSON PRIOR TO ANY FORMAL REVIEW BEING CONDUCTED BY THE EXECUTIVE COMMITTEE.

Department of Kinesiology
"OPEN MEETING LAW" (Wisconsin Statutes 19.85) REVIEW FORMAT FORM

Date:

Name:


Nature of Review (please check one):

  1. Retention Review-Faculty
  2. Retention Review-Academic Staff
  3. Tenure/Promotion to Associate Professor Review-Faculty
  4. Indefinite Status Review-Academic Staff
  5. Promotion to Full Professor Review-Faculty
  6. Other (specify):

Meeting Intention (please circle number):

  1. I request that all reviews (Departmental and Divisional or Academic Staff Review Committees) be conducted in "Open Session".
  2. I request that all reviews (Departmental and Divisional or Academic Staff Review Committees) be conducted in "Closed Session".

Individual Rights and Responsibilities: Having read the "Department of Kinesiology Faculty/Staff 'Open Meeting Law' Guidelines", I

  1. Am aware of my rights with respect to Wisc Stats 19.85, and
  2. Assume my responsibility with respect to compliance by filing this form with the Department Chairperson prior to the publishing of the agenda for meetings where my reviews will take place.

Signature of Candidate for Review Signature of Chairperson

Original - attached to review materials
1 copy - to Personnel File (Department)
1 copy - to Personnel File (Dean's Office)
1 copy - to candidate under review